Visualfiles is the leading case management system for Property and Conveyancing.
The UK Property Market is more competitive today than ever before. Buyers and sellers are faced with significant choice and have high expectations of delivery. To stay ahead of the competition, you need to be able to differentiate your offering, provide a consistently high level of customer service and offer more value to your client. Clients and prospects no longer hope that you will use technology to improve their experience - they expect you to.
Conveyancing has the greatest levels of administration and communications than almost any other area of law, yet , costs remain tight and competition is high. The challenge you face is how can you achieve all these things and become a more profitable business? The answer is Visualfiles.
Trusted by the majority of the UK’s leading conveyancing practices, Visualfiles is the proven case and legal project management system that enables you to handle more matters, more effectively, at a lower cost whilst improving client experience.
Don’t take your experienced case handlers away from handling more complex issues or servicing customer needs, trust Visualfiles to drive the repetitive and the routine from their daily lives.
Time spent jumping between multiple websites rekeying information and chasing multiple third parties slows you down and increases the cost of a conveyancing transaction.
It also takes the case handler away from working on the more complex issues and just as importantly spending time speaking with the client. Visualfiles provides integrations with key industry providers, be that for searches, the Land Registry or HMRC. It also manages processes such as the Land Registry’s Electronic Document Registration Services (eDRS) to reduce duplication and risk rekeying information already held on your system.
Unlike many other systems, it also enables you to integrate with the third party products you need to work with - not just the ones that the provider offers. To differentiate the service that you provide, you need a software platform that is not only highly powerful out of the box, but one that enables you to continually refine and improve your offering to stay ahead of the market.
Businesses who use Visualfiles for their property and conveyancing requirements improve processes and adopt faster than their competitors to changing market conditions. They are able to do this because Visualfiles is a fully configurable business tool that puts the power back in the hands of the business.
This is what makes us the no.1 legal conveyancing software in the UK conveyancing market.
Land Registry data shows that:
Six of the top 10 conveyancing firms in the UK use Visualfiles, including MyHomeMove, Countrywide Conveyancing Service and O’Neill Patient Solicitors LLP.
More than 60% of the sale and purchase transactions undertaken last year were processed using Visualfiles.
The out of the box Conveyancing Accelerator modules enable you to unlock the power of Visualfiles quickly, as they are designed to be implemented swiftly in order to support the end-to-end conveyancing workflow.
By deploying them, your business will be able to:
Boost caseload volumes without affecting quality of work. Lower costs and time spent on cases.
Free up senior members of staff from administrative work to spend more time on business and relationship development.
Enable bulk instructions, exchange of datam and report on real-time performance.
Allow faster integration with third parties, such as the Land Registry.
Business Gateway and other online providers, to simplify searches and conveyancing processes.
Demonstrate greater compliance and risk management, reducing insurance premiums and showing suitability for panel entry.
Implementing the Conveyancing Accelerators will give you rapid access to features that will speed up, streamline and de-risk the entire conveyancing process, with features including undertakings, financial transactions, security, best practice templates, integration with 3rd parties such as postcode providers and LexisNexis SmartForms, contact management, key stage checklist and many more.
The conveyancing modules include purchase, sale and quotation, remortgaging, plot and probate, as well as complaints, business intelligence and risk and compliance.
Do more - better, faster and more profitably. Unlock your potential today.
Adding capacity through robotic process automation (RPA) workflow
In the residential conveyancing and real estate sector, Visualfiles uses the VisualRobot™ automated intelligence functionality to make a number of existing processes, such as document creation and searching, faster without the need for human intervention.
Why use the VisualRobot within your business? Because you can capture and interpret applications for processing a transaction, manipulate data, trigger responses and communicate with other digital systems real- time, without any hassle or any day-to-day business disruption.
Benefits of using the VisualRobot:
Fee earners get more time to do high value work.
Staff can spend more time working on customer relationships to grow the business organically.
Simpler, sleeker customer experience that will enhance your reputation within the market.
Less overhead costs and increased profitability.
Improved compliance and risk management.
Everyone benefits from the simplicity and flexibility of Visualfiles, and the process optimisation it facilitates:
Ensure staff stay effective and adhere to deadlines with proven workflow and escalation facilities.
Improve control using predefined agendas, schedules, reminders and supervisory checks.
Increase productivity and consistency by guiding users through the life cycle of conveyances from inception to completion.
Quickly adapt and amend your solution as business needs change.
Leading from the front with intelligent reporting, enabling better visibility of costs, fee earner productivity and client service levels to improve business growth.
Discover more about Visualfiles for Property and Conveyancing
“We thoroughly investigated all the major case management solutions on the market… Visualfiles came up trumps as a proven, modern system that can robustly scale in line with our ever multiplying business transactions.”